Automation of Stage Gate Management

Roshn’s Stage Gate Automation for End-To-End Development Control: Roshn, a leading real estate developer, automated their detailed stage gate management process. This implementation addressed the unique challenge of a RACI based task assignments, managing approvals, and integrated scheduling in a comprehensive and automated manner to enable end-to-end control and visibility of their programs.

Key Metrics: Automated stage gate activities and RACI assignments, enhanced visibility through the stage gate workstation, improved communication with forecasted dates and chatting options, and clear project stage visibility through dashboards.

Introduction

Roshn, a mega real estate developer in the Middle East, required an advanced PMIS solution to manage their stage gate activities. The existing market solutions did not offer the level of automation and integration needed to handle their detailed processes. The main objective was to build a custom solution that could automate the entire stage gate process, including RACI based task assignments, integrated scheduling, and activity tracking to improve efficiency and visibility.

The Challenge

Problem Statement: The primary challenge was the absence of pre-built solutions that met Roshn’s specific needs for automating detailed stage gate activities and approvals. In addition, this solution required to be integrated with its Master Development Programme.

Impact: Without an automated system, there was no visibility on executing the mega program, leading to inefficiencies and potential delays in project approvals and management.

The Solution

Strategy: Our team designed and implemented a custom PMIS solution tailored to Roshn’s requirements, automating the entire stage gate process.

Implementation: The solution included:

• Configuration of RACI-based stage gates.
• Integration of schedules to link start and finish dates for activities.
• Provision of a stage gate workstation to create visibility on activities.
• Generation of automated workflows for approvals and activity tracking.
• Features allowing users to specify forecasted dates and interact through a chat-like updating tool.
• Translation of activities into dashboards for management visibility.

Team Involvement: Our team worked closely with Roshn to ensure the solution met all their requirements. We provided training and support to ensure smooth adoption and integration.

The Results

Outcomes: The custom solution significantly improved the efficiency and accuracy of Roshn’s stage gate management process.

Metrics:

• Automated stage gate activities and RACI assignments.
• Enhanced visibility and tracking through the stage gate workstation.
• Improved communication and coordination with forecasted dates and chatting options.
• Clear visibility on project stages through detailed dashboards.

“The customized PMIS solution by Trinergy has transformed our stage gate management, providing the visibility and efficiency we needed”, said a senior manager at Roshn.

Conclusion

Summary: The successful implementation of the custom integrated solution for Roshn’s stage gate management has transformed their process, reducing manual labour, minimizing errors, and improving overall efficiency and visibility.

Future Plans: Roshn plans to further leverage this digital transformation by exploring additional automation opportunities to enhance their real estate development processes.